Terms for charter sailings

HOME PORT

The cruises depart from and return to Halkolaituri in Pohjoisranta, Helsinki, unless otherwise agreed.

USAGE OF THE SHIP

The ship is available at the pier of departure 30 min before and 30 min after the agreed sailing time. Possible additional sailing hours must be agreed on separately with the ship master. The extra hours will be charged according to the price list. Delivery and storage of supplies onboard needs to be agreed on separately.

CONFIRMATION

The reservation is confirmed in writing by both parties. An invoice of 25% of the sailing fee is sent to the customer. This reservation fee, paid in time, validates the reservation. The reservation fee will be subtracted from the sailing fee for the final invoice. Upon reservation the ship for the event is agreed upon. Helsingin Purjelaivakonttori has the right to change the confirmed ship to another equivalent ship if needed.

Payment terms are net 10 days.

Upon confirmation the company provides information for the invoicing as follows:

  •  the e-invoicing details or an e-mail address for invoicing
  •  official name of the company
  •  business ID
  • postal address of the company
  •  desired reference for the invoice
  •  name, e-mail address and mobile phone number of the contact person on board

INVOICING

The remaining 75% of the fee and the possible catering will be invoiced, and needs to be paid, prior to the sailing. If the reservation is made later than 30 days before the trip, the entire sailing fee needs to be paid at once. If the customer cancels the sailing, the reservation fee of 25% is not returned.

TERMS OF CANCELLATION

In addition to the reservation fee, the following additional cancellation fees will be applied if the customer cancels the order:

Cancellation

  • cancellation less than 3 weeks before the sailing 25% of the agreed sailing fee
  • cancellation less than 2 weeks before the sailing 50% of the agreed sailing fee
  • cancellation less than 1 weeks before the sailing 75% of the agreed sailing fee

FORCE MAJEURE

Dangerous or predicted to be dangerous weather conditions, damage of the ship, external factors such as strikes, state of war or emergency or other unusual circumstances independent of the Helsingin Purjelaivakonttori gives the Helsingin Purjelaivakonttori the right to cancel the sailing. The confirmed sailing can be postponed to another date or the paid fees can be refunded. Helsingin Purjelaivakonttori is not liable for possible additional costs such as changes or cancellations of further connections, accommodation, schedules, routes etc. that may occur if the sailing is cancelled for the reasons mentioned above.

 

COVID-19

Helsingin Purjelaivakonttori follows the instructions and restrictions given by the Finnish government. In case the restrictions related to Covid-19 threatens to cancel the confirmed sailing, it primarily will be postponed into another date with no extra charge.

CATERING AND THE NUMBER OF GUESTS

Selected menu, the number of guests and possible artists or photographers onboard needs to be communicated to Helsingin Purjelaivakonttori no later than 2 weeks before the sailing. Catering services will be added to the final invoice according to the number of guests stated. In case the customer chooses not to use the onboard catering services, the ship galley is available for use. In this case the possible use of cooking and table ware will be invoiced separately in the final invoice.

SAUNA

Use of the sauna and the towels are included in the price of the sailing. Please inform Helsingin Purjelaivakonttori if you want to use the sauna when confirming the sailing.

OTHER ENTERTAINMENT

If desired, the customer can separately order artists onboard. The artists will issue their own invoices.


CONFERENCE EQUIPMENT

A video projector is available without extra charge. Other equipment will be invoiced separately.


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